1. Therefore, it becomes important to create such a document with the utmost care and effort. NAME OF NATIONAL GOVERNING BODY. 2. Within one month of the passing of a Special Resolution, the Secretary shall notify the Department of Consumer and Employment Protection of the amendment. 181 0 obj <>/Filter/FlateDecode/ID[<2D118FFDBEE69E44B66BDC88645D1DDB>]/Index[165 33]/Info 164 0 R/Length 89/Prev 325852/Root 166 0 R/Size 198/Type/XRef/W[1 3 1]>>stream Such motions, or any part thereof, shall be of no effect unless passed by a seventy five percent (75%) majority (Special Resolution) of those present and entitled to a vote at the Annual General Meeting, General Meeting or Management Committee Meeting, as the case may be. A constitution will: ♦ ensure that a group’s aims are clear and agreed. NAME OF CLUB . The name of the club is _____ Hereinafter referred to as the “club” 2. Members 4. General Meetings of the Association may be conducted face-to-face or Sample Constitution According to the needs of each organization, constitutions will vary. Membership in the Organization shall be open to all members of the Dartmouth community. A statement of Income and Expenditure, Assets and Liabilities shall be submitted to the Annual General Meeting. The business of each Annual General Meeting shall be: MEMBERSHIP: Membership shall be open to any person who wishes to further the interests of the Association. Model Constitution of the XXXXXXX Association. Club. The amendment(s) will be made if there is a two-thirds majority vote of members. Entitled to all advantages and privileges of membership. Alteration of the Constitution. To promote the understanding of how to establish a constitution for new organizations. 8. The Board A. Preserve the liberties of each individual member of the church. Subsection 2: The Executive Board may conduct meetings via the phone or 1. Sample constitution for small voluntary organisations Page 4 8 Annual General Meeting (a) The Group shall hold an Annual General Meeting (A.G.M.) Junior Members shall have no voting rights nor be entitled to hold any office. Aims and objectives. FINANCE: All funds of the Association shall be deposited into the Association’s accounts at such bank or recognised financial institution as the Management Committee may determine. conducted as provided in this constitution and bylaws. COMMUNITY BASED ORGANISATION CONSTITUTION AND BY-LAWS CONSTITUTION AND BY LAWAS OF: MY PASSION MY COMMITMENT VISION T o be the community development organization of choice, having impact on poverty eradication by creating value based community members who are sensitized, educated advocates and participants in community development through enhanced training and … %PDF-1.5 %���� Article III - Organization 1. NAME . PATRON The Association may, at its discretion, elect a patron/s or vice patron/s of the Association for such period as may be deemed necessary. A basic constitution is provided below . It will also determine the limit of the activities Let them know you are looking for a constitution to study so you can create your own. AIMS and OBJECTIVES . Our constitution. endstream endobj 166 0 obj <>/Metadata 12 0 R/Pages 163 0 R/StructTreeRoot 22 0 R/Type/Catalog>> endobj 167 0 obj <>/MediaBox[0 0 595.32 841.92]/Parent 163 0 R/Resources<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI]>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 168 0 obj <>stream Aims and objectives. Name. (2) If the Constitution is altered, the public officer must ensure compliance with section 23 of Alteration of the Constitution. OBJECTS: The objects of the Association are:- To To To To To List as necessary to cover the purposes of the Association. SAMPLE CONSTITUTION SAMPLE CONSTITUTION CONT. By contacting such nonprofits, you can introduce yourself as a representative of a similar organization and request to see a copy of their constitution. Sample Constitution PREAMBLE We, the members of (New Student Organization), to fully realize our purpose, do hereby adopt and ... Be an official representative of the students of Hawkeye Community College. Article 1 . 2 Purpose of this Constitution. Appoint an officer/s or agent of the Management Committee to have custody of the Association’s records, documents and securities. Within one year from the approval of this constitution, the council elected under this constitution may make corrections in this roll. and will be affiliated or registered to the. The quorum at the General Meeting shall be a minimum of __________ members. Article I: Name State the name Article II: Purpose What are the aims of the organization How will the organization function For whom does the organize exist Whom does it benefit Article III: Membership endstream endobj startxref A statement showing the financial position of the Association shall be tabled at each Management Committee Meeting by the Treasurer. b. Preserve and secure the principles of our faith. The aims and objectives of the club will be: To offer support opportunities in . (In the case of a licensed club, the Director of Liquor Licensing must also be notified.) There is no point in lumbering yourself with a lot of bureaucracy you don’t want, or writing down loads of things you don’t intend to do, simply because you think they are what people expect. To act as a medium for the members social, cultural and political objectives. The secretary in conjunction with all other officers shall then decide on the date of a meeting to discuss such proposals, giving at least four weeks (28 days) clear notice. A third (1/3) of the total membership of the association shall form a quorum at an emergency meeting. The Secretary shall give at least fourteen (14) days notice of the date of the Annual General Meeting, to members. No other business shall be dealt with at that General Meeting. ��=��f�=���^��H��}��O���`��+�y��������%�IXd��‰���0�5Y�������?��E6-���b1���ۍ[!x3��狔�Hɯ��&Bl��Q�. X~�^�A��,�U]���&zuv6Vص��� �ae�k�A�VEh�)��.&�4�Ҧ�bԦ�m���T)������w�,���6�;y�=�YYս���Vr�i��S�y(N�����k|����e���e�s��[|��2A%ZHy��H�w!�$5�S��(*α���\Z3k����I�.cc�'�é�F ��89��*��� n�+�:Ϣ�% yR� ��G��^���ؗ�%��}��7��д���dZ7c��. Constitution as well as the terms and conditions of the Membership Agreement. 1. 3. 1. 3. 1. 197 0 obj <>stream It provides guidelines for conflict resolution and a framework for action so that your club can accomplish its goals. 2. The main Office Bearers are often referred to as The Executive. The Management Committee shall appoint a member of the Management Committee to maintain an up to date register of members of the Association. The club will be called . 2. Each person admitted to membership shall be; Bound by the Constitution and By-laws of the Association. Ideally, these entities will be in your same county and state. Jamesville Fish Society (JFS)] SECTION 2 . The club will be called . the constitution and rules and regulations of the network. The decisions you make will help you write your constitution. Discuss each of these with your group, and take notes. To help ensure XXXXXX [Name of Site] is a well-maintained and safe public site which can enhance the quality of life for local people by improving their physical and mental health and act as a focus for bringing people together. A member may at any reasonable time inspect the records and documents of the Association. (2) If the Constitution is altered, the public officer must ensure compliance with section 23 of SUBSCRIPTIONS: (to be paid by different classes as and when they are due) TERMINATION OF MEMBERSHIP Any person’s membership may be terminated by the following events; Resignation Expulsion a Member’s annual membership fee remains unpaid after [insert period] falling due; The Management Committee shall have the power to suspend or expel any member of the Association for: any of the events in Item 8.1 False or inaccurate statements made in the member’s application for membership of the Association, breach of any rule, regulation or by-law of the Association and by any act detrimental to the Association. This Constitutions are not like plans. NAME OF CLUB . SAMPLE CONSTITUTION The constitution of an organization contains the rules that govern the actions and activities of the group. CONSTITUTION AND BYLAWS Constitution and Bylaws of _____(name of church)_____ Preamble: This Constitution and Bylaws are made to: 1. SAMPLE CONSTITUTION . NAME: The name of the Association/Club is _____ (Inc.) hereinafter referred to as the “Association” or “Club” (Note: This example draft may refer to either Association or Club.) Aims 3. A constitution is a set of rules for running a club. 1 Name of Community Based Organisation (CBO) 1.1 The name of the CBO is ……………………………. Specific authority is delegated to the Elder Board or other organization units in this document; all remaining authority is retained by the Congregation, who has the authority to: a. call a pastor b. terminate the call of a pastor c. adopt amendments to the constitution and bylaws d. I have been struggling to write Constitution for my NGO for a couple of months, then i finally made it. The quorum at the Annual General Meeting, shall be a minimum of __________ members. At least 21 clear days' notice shall be posted in a conspicuous place or places in the area of benefit and/or advertised in a newspaper circulating in the area of benefit. PROPERTY OF THE ASSOCIATION The Association must apply all property and income of the association towards the promotion of the objects or purposes of the association and no part of that property or income to be paid or otherwise distributed, directly or indirectly, to members of the Association, except in good faith in the promotion of those objects or purposes. A constitution is the document that has been agreed by the members of the group (i.e. Meridian FM Radio (the Company) is a private company limited by guarantee, with no share capital and is registered under section 30 of the Companies Act, registration number 065259065. If at such meeting there is no quorum those members present shall be competent to discharge the business of the meeting. Should a vacancy occur on the Management Committee during the season, the Management Committee shall appoint a successor until the next Annual General Meeting. Specific authority is delegated to the Elder Board or other organization units in this document; all remaining authority is retained by the Congregation, who has the authority to: a. call a pastor b. terminate the call of a pastor c. adopt amendments to the constitution and bylaws d. The financial year of the Association shall commence on _____________ (date) each year. SAMPLE CONSTITUTION. AUDITOR The Annual General Meeting shall elect or appoint an Auditor or Auditors. Additionally, they will have the same focus or purpose as your company. & 1. After having undertaken due inquiry. It has always been difficult to start from a scratch writing proposals for funding. The accounts, books and all financial records of the Association shall be audited each year. building in the community. ALTERNATIONS TO THE CONSTITUTION AND BY-LAWS: No alteration, repeal or addition shall be made to the Constitution except at the Annual General Meeting, or General Meeting, called for that purpose and notice of all motions to alter, repeal or add to the Constitution shall be given to members fourteen (14) days prior to the Annual General Meeting, or seven (7) days prior to a General Meeting called for such purpose. COMMON SEAL (A rubber stamp on which is engraved the Association’s name) The common seal of the Association shall be kept in the care of the Secretary. Constitutions usually cover the following areas. POWERS OF THE ASSOCIATION: (as conferred by Section 13 of the Act). While every proposal is written in response to a call by prospective donor with their own guidelines, it is important to have something that you can refer to. (b) All members shall be given at least fourteen days’ notice of the A.G.M. Feel free to diverge from it as it suits the needs of your organization. Ensure freedom of action of independence from any religious body or organization. The seal shall not be used or affixed to any deed or document except pursuant to a resolution of the Management Committee and in the presence of at least the President and two members of the Committee, both of whom shall subscribe their names as witnesses. If amendment(s) to the constitution are necessary, members will be informed in writing and given the opportunity to consider and vote on the amendments. Sample Constitution PREAMBLE We, the members of (New Student Organization), to fully realize our purpose, do hereby adopt and ... Be an official representative of the students of Hawkeye Community College. You can use the given pdf sample as reference material for preparing a well-rounded constitution document for your organization. This Charity Constitution Document Templates subfolder provides a range of constitution document templates for various types of legal structure for use when forming a new charity. A person shall cease to be a member of the Management Committee at the conclusion of the Annual General Meeting which follows his/her election and he will be eligible for re-election. All accounts due by the Association shall be paid by cheque after having being passed for payment at the Management Committee Meeting and when immediate payment is necessary, account/s shall be paid and the action endorsed at the next Management Committee Meeting. Article I: Name State the name Article II: Purpose What are the aims of the organization How will the organization function For whom does the organize exist Whom does it benefit Article III: Membership Committee persons are sometimes referred to as Office Bearers. To encourage student involvement and to promote service activities within said community. 9.4 Procedures at General Meetings: The Members may regulate their meetings and proceedings as it finds fit, subject to the following: a. It is important to try and get a constitution that actually reflects the way in which you want to do things. A full copy of the Trust Deed must be held in the church office for members to inspect at any reasonable time. A constitution is a document that provides the rules on how an organization of people (e.g., a small club, a university group, or even a group as large as a country or state) runs its affairs. 3. Constitution and Bylaws of [NAME OF SOCIETY] Constitution . Name . It is extremely helpful to review other nonprofits in your area for suggestions on how to compose your own constitution. The Secretary shall give at least seven (7) days notice, in writing, of the date of the General Meeting to the members. All financial members may attend the Annual General Meeting. ôâ͸§•‚k^M‚k^M^M^M^M^M^M^M‚k^‚ hä4 h½X OJ QJ ^J mH sH hä4 h½X OJ QJ ^J ,hÁf h½X 5�B* OJ QJ ^J mH ph € sH $hÁf h½X 5�B* OJ QJ ^J ph € "hä4 h½X 5�OJ PJ QJ \�^J !h¯ x hÁf B* OJ QJ ^J ph € (hÁf h½X 5�B* CJ OJ QJ ^J ph € (hÁf h¯ x 5�B* CJ OJ QJ ^J ph € "hpR 5�B* CJ OJ QJ ^J ph € j h© hÂAª U İ Ş ç \ ÷ ÷ ÷ ç â × Ë Ã × Ë ¸ Ë ¸ Ë ¸ Ë ¸ Ë ¸ Ë Ë $ Inconsistency between Constitution and Act If there is any inconsistency between this Constitution and the Act, the Act prevails. If the President or Vice President is unable to attend, then a chairperson nominated by the meeting shall chair that meeting. ¢ zB r �= Ù À ¼ À À À �= ‘ ‘ ­ ­ ²= h h h À ^ ‘ ¤ ­ Ù ­ ›= h À ›= h h 6 47 › 5 ¤ '= ­ ÿÿÿÿ €„P\£ÏÊ í Ê Ï; ‡= È= 0 ø= ë; ìB è " ìB 8 '= ìB Ù '= ` À À h À À À À À �= �= GENERAL MEETINGS: Annual General Meeting The Annual General Meeting of the Association must be held within four months of the end of the club’s financial year. Club. Membership Categories: ORDINARY MEMBER Any person who is a financial member of the Association is entitled to hold any office and enjoy the privileges of the Association. The aims and objectives of the club will be: To offer support opportunities in . Name. Each individual financial member present shall have one (1) vote. Name; The name of the Association shall be The (Property Address) ... Option: Any assets remaining after meeting liabilities must be distributed among local charities or other community groups with similar aims to the Association and nominated by the meeting. They should not change regularly. NAME OF . N N ‘ ‘ Ù Ù Ù ÿÿÿÿ í í í 8 % 4 Y T í ø= à ­ ­ ­ ­ ­ À À À ›= �= �= �= �= �= �= Ø? A quorum of the Management Committee shall be half of its members plus one. The Greater [NAME OF SOCITY] is a not-for-profit educational organization dedicated The constitution is the key founding document of an organisation. There fore from the experience i have got, i would like to share with you, as it might be helpful to you. NAME OF NATIONAL GOVERNING BODY. Dissolution Authority. Found not to be a financial member. Each affiliated club or team shall appoint or elect a delegate as his or her representative to meetings of the Management Committee. hޤ�kO�0���?�6仝H�:*�&Q6&U��ҬDj�* ��{���t\ց*7����yl�H1�d��� Each individual committee member present shall have one (1) vote. Any member who is expelled, suspended or has their membership terminated, shall have the right to appeal against their suspension or expulsion by presenting their case to a General Meeting called for such purpose, and the decision of the General Meeting shall be final. JUNIOR MEMBER Any person under the age of 18 years may become a Junior Member. 2. Such patron/s or vice patron/s shall not be eligible to vote unless they are current members of the Association under another category of membership. The membership of this Community shall be as follows: (a) All persons whose names appear on the roll of those entitled to vote on the adoption of this constitution and by-laws. 7. Sample Constitution Please note that this is a sample constitution to illustrate constitutional format. The Company is not for profit. Structure - Meridian FM Radio. _Ì��Z�D��c����IMh*&��Im�Bk%:h�kt0�I;��K�� Anything Community Group Constitution 1) NAME The name of the group shall be the Anything Community Group, hereafter referred to as the Group. You can use the given pdf sample as reference material for preparing a well-rounded constitution … Therefore, it becomes important to create such a document with the utmost care and effort. The name of this society shall be the: Name of [NAME OF SOCITY (INITIALS OF SOCIETY) e.g. The Secretary shall forward such notices of motion to each Management Committee member at least fourteen (14) days prior to the Annual General Meeting or seven (7) days prior to a General Meeting. MANAGEMENT COMMITTEE N.B (1) Sometimes called Executive Committee. Name of organisation 2. 1. Article 1 . Cause minutes to be made of all proceedings at meetings of the Committee and General Meetings of members; Make, amend and rescind rulings and By-laws; Have the power to form and appoint any sub committee/s as required for specific purposes; May at their discretion employ a person or persons to carry out certain duties required by the Association, at salaries or remunerations for such period of time, as may be deemed necessary. Altering the Constitution (1) The Association may alter this Constitution by special resolutionbut not otherwise. A Sample Constitution. 3.1.8 providing for … Proposals for amendments to this constitution, or dissolution must be delivered to the secretary in writing. 2) OBJECTS The objects of the Group shall be: to improve the area known as Anytown for the benefit of the inhabitants of the area; to encourage the goodwill and involvement of the wider community; 2. The scope of a charity constitution is widespread covering almost all aspects of a non-profit’s operations. conducted as provided in this constitution and bylaws. Any member may nominate a person to the Management Committee for consideration for Life Membership. IN ORDER TO QUALIFY FOR AFFILIATION TO A.C.R.A., CONSTITUTIONS MUST CONTAIN THE FOLLOWING PROVISION: ­THE ASSOCIATION SHALL BE NON-PARTY-POLITICAL AND NON SECTARIAN. Such application must be lodged with the Association Secretary on or before a date as determined by the Management Committee of the Association. The Secretary shall not spend more than a set amount Petty Cash without the consent of the Management Committee, and shall keep a record of such expenditure in a Petty Cash Book. The Board A. after the adoption of this constitution and thereafter the holding of the preceding Annual General Meeting. SECTION 1 . h�bbd```b``: "k�d�d���`2 D2���!`v9�]�% $s> I�� m3 �wr��P����^� %�7 If, at the end of 30 minutes after the time appointed in the notice for the opening of the Meeting, there be no quorum the meeting shall stand and adjourn for one week. A basic constitution is provided below . The document below is a sample Constitution, representing the type of Constitution necessary to effectively found a local Residents' Association. AFFILIATED CLUB’S OR TEAMS A club or team desirous of becoming an affiliated club or team must take application in accordance with the by-laws of the Association. There is not much competi… The auditor’s report shall be attached to such financial report. The Trust Deed shall be abided by at all times and takes precedence over the Constitution. &. Notice of General Meetings shall set out clearly the business for which the meeting has been called. For most people, the need to write a constitution will likely arise in the context of a small organization. and will be affiliated or registered to the. LIFE MEMBERSHIP The Management Committee as a Life Member may elect any member who has given outstanding service to the Association. in the month of _____. Amendments to the constitution. To act as a medium for the members social, cultural and political objectives. Any person seeking membership shall make application to the Management Committee, and the Management Committee shall determine whether the application is successful or not. NAME OF . It is a record of agreements on the basic principles of the organisation and is legally binding on all members. To encourage student involvement and to promote service activities within said community. Alterations to the By-laws can be made only at Management Committee Meetings provided notice of the proposed alteration/s has been duly notified to Committee Members. Clause B: Meetings Subsection 1: The Executive Board shall meet with a majority of the officers of the Board present to conduct an official meeting in which decision-mak-ing votes can transpire. adopted) that sets out the aims of the group, how it will be managed (or governed), who can be members and other important items. Preamble: A one paragraph statement of the mission of the organizations, telling why it was created. 0 MODEL CONSTITUTION OF A COMMUNITY BASED ORGANISATION AS WATER SERVICES PROVIDER. 165 0 obj <> endobj %%EOF 7. The name of the Society (referred to in these Rules as "the Co-operative") shall be The True Food Community Co-operative Limited. &F a$gd½X $a$gd½X $„7^„7a$gd½X $ A basic constitution is provided below, although clubs should consider Community Amateur Sports Club status (see CCPR website for details) for tax and other financial benefits. Inconsistency between Constitution and Act If there is any inconsistency between this Constitution and the Act, the Act prevails. Article III - Organization 1. To acquire, hold, deal with, and dispose of any real or personal property; To open and operate bank accounts; To invest its money – in any security in which trust moneys may be invested; or in any other manner authorised by the rules of the Association; To borrow money upon such terms and conditions as the Association thinks fit; To give such security for the discharge of liabilities incurred by the Association as the Association thinks fit; To appoint agents and employees to transact any business of the Association on its behalf for reward or otherwise; To build construct erect maintain alter and repair any premises building or other structure of any kind and to furnish equip and improve the same for use by the Association; Accept donations and gifts in accordance with the objects of the Association; Print and publish any information by any media including newsletters, newspapers, articles or leaflets for promotion of the Association; Provide gifts and prizes in accordance with the objects of the Association; Organise social events for Members and the promotion of the Association; and To enter into any other contract the Association considers necessary or desirable. ^ À À À ø= À À À À ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ìB À À À À À À À À À N W : SAMPLE CONSTITUTION NAME: The name of the Association/Club is ______________________ (Inc.) hereinafter referred to as the “Association” or “Club” (Note: This example draft may refer to either Association or Club.) Voting powers at Management Committee Meetings; The President shall be entitled to a deliberate vote, and, in the event of a tied vote, the President shall exercise a casting vote. The following is complete sample and authorized in my government, i … and shall be entitled to attend and vote. Is a liaison among the students, administration, and faculty. POWERS OF THE MANAGEMENT COMMITTEE The Management Committee shall carry out the day-to-day running of the Association and shall have the power to: Administer the finances, appoint bankers, and direct the opening of banking accounts for specific purposes and to transfer funds from one account to another, and to close any such account; Fix the manner in which such banking accounts shall be operated upon, providing the Management Committee passes all payments; Fix fees and subscriptions payable by members and decide such levies, fines and charges as is deemed necessary and advisable, and to enforce payment thereof; Adjudicate on all matters brought before it which in any way affect the Association. VOTING Voting powers at the Annual General Meeting and General Meetings: The President shall be entitled to a deliberate vote and, in the event of a tied vote, the President shall exercise a casting vote. ��,SB9t:Z��Sީ�Ҽf� OBJECTS: The objects of the Association are:- To To To To To List as necessary to cover the purposes of the Association. The signatories to the Association’s account/s will be the Treasurer and any one (1) from the following; President Vice President Secretary Treasurer All property and income of the Association will apply solely to the promotion of the objects of the Association and no part of that property or income shall be paid or otherwise distributed, directly, or indirectly, to members, except in good faith in the promotion of these objects. A basic constitution is provided below, although clubs should consider Community Amateur Sports Club status (see CCPR website for details) for tax and other financial benefits. 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